Attendance Procedures

  • Attendance procedures for online students are not the same as attendance procedures for students attending a brick and mortar school. By State statute, Arizona K-8 Online Academy shall maintain a daily log for each student who participates in online instruction. It is the responsibility of every Arizona K-8 Online Academy student and/or parent/guardian to enter a daily log of time (in minutes) spent on tasks related to learning. The minutes entered in the daily log must reflect the minimum minutes provided by the school for each course and will reflect the amount of time the student spent online and offline completing learning tasks. The daily log must list in minutes the amount of time spent on academic tasks for each course in which the student is enrolled.  During student and parent on-boarding training, the school administration will ensure all families feel comfortably accessing and maintaining the daily attendance log for online students. 

  • Arizona K-8 Online Learners and their parents/guardians will use the Synergy Time Tracker tool to log daily learning minutes. Time Tracker is found in the Synergy StudentVUE and ParentVUE portals.  The StudentVUE portal can be accessed on the student’s iPAD.  

    Video Tutorials Coming Soon:                                     studentvue

    How to access StudentVUE Tutorial 

    How to access ParentVUE Tutorial                               parentvue

    How to Access and Use Time Tracker

  • Completing the Daily Log:

    Use the following information to complete the daily attendance log:  

    • Students can log minutes for any time spent on schoolwork, and this does include time spent offline doing homework at night or on weekends.

    • Students can enter minutes as many times as they like during the week, as long as they click the Update button.

    • Parents should only click the Submit button in ParentVUE once per week. If your student will be completing work over the weekend, please wait until they are done to click Submit. Otherwise, you can Submit their minutes at the end of the day on Friday.

    • If you select Submit too early and need to make a change, please email the office secretary and she will unlock it for you.  Secretary’s email coming soon.

    • There are a minimum number of minutes you should see at the end of the week that should be entered into the daily log. Students may increase the minutes and add them to their daily log in Time Tracker based on additional work they completed on their own (homework, field trip, research, etc…).  A complete list of grade level minimum learning minutes for online students will be coming soon.

Reporting Absences

  • The Arizona K-8 Online Academy does not report students absent or tardy.  Instead, the school reports attendance to the State as minutes that each student spends on task. Please let teachers know about absences by emailing, calling, or contacting them through the learning management system, Canvas. In most cases class materials will be available in Canvas. As a reminder, students can still log minutes even when not logged into Canvas. If a student is at home sick,  traveling, or not attending a live session for any reason, they can still complete class work offline and log those minutes.


    • Arizona K-8 Online Academy students are required to submit assignments by the due dates outlined in their course syllabus.  
    • Students may view their grades within the course homepage, in StudentVue. Parents may view grades in Synergy, through ParentVue. Students and parents may also continuously check grades within the Canvas Learning Management System. Parents may download the Canvas Parent App to easily access Canvas and check their child's academic progress.
    • All students participating in the Arizona K-8 Online Academy will take an introductory course, which will inform them on the processes for checking grades.           


  • The State of Arizona requires all full-time or part-time online students to participate in mandatory state testing.

Academic Integrity

  • Academic integrity means that the work a student submits is their original work. There are two types of violations of academic integrity:

      • Plagiarism - to take and use ideas and words of another without giving credit to the original author (source).
      • Cheating - examples are - to provide answers/work to another student or receive answers/work from answers/work 
      • As stated in the Alhambra Elementary School District Parent/Student Handbook,  any form of deception, including but not limited to, the use of notes, text messaging, social media, obtaining answers ahead of time or sharing information with other students is cheating.  All student work presented for credit shall be the original work of that student.  Taking someone else's work and passing it off as one's own is plagiarism.  Any student involved in academic cheating/plagiarism shall be subject to disciplinary action.

     view the AESD Parent/Student Handbook

External Links

  • The Arizona K-8 Online Academy will often provide external links and resources to benefit the students. Although these links are checked  for content and quality through the districts security filter, Securly, the Alhambra Elementary School District neither supports nor endorses any of these sites, and is not responsible for their content in any way.

Electronic Communication

  • The following secure modes of electronic communication will be made available to students participating in an online course.  The districts security filter, Securly, filters are electronic communication and will generate an alert to district and site leadership when suspicious communication is found:

                                          mail icon            cisco webex              bubble text icon  

    • Cisco Webex: Webex will be utilized by students and their instructors to connect electronically in real time, for face to face support and dialogue.
    • Email: Students and instructors will be provided with a secure district email account and may utilize this account regularly for communication purposes.
    • Chat Room and Discussion Forums: Throughout online coursework, students will post questions, comments, and feedback to peers and instructors through the chat room and discussion forum features, found on the Moodle platform.
  •              Attendance