2025-2026 GAP Booster Officers

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GLOBAL ACADEMY OF PHOENIX BOOSTER CLUB BYLAWS
Revised August 8, 2019
 
ARTICLE I: NAME
The name of this organization is Global Academy of Phoenix Booster Club (noted as Booster Club throughout the rest of this document.)
 
ARTICLE II: ARTICLES OF ORGANIZATION
The organization exists as an unincorporated association of its members. These bylaws shall govern the organization and operation of the Booster Club. This organization must file with the Internal Revenue Service for non-profit status as required by law. 
 
ARTICLE III: PURPOSE
The purpose of the Booster Club is to involve teachers and parents in the decisions regarding how monies will be raised and spent in support of the school’s mission. 
 
ARTICLE IV: MEMBERSHIP
1. Any individual who supports the purpose of the Booster Club is a member. Membership in the organization shall be available without regard to race, sex, color, creed, or national origin. 
2. The organization shall conduct an annual membership drive at the beginning of each school year, but persons may be admitted as members at any time.

ARTICLE V: OFFICERS AND THEIR ELECTION
1. The officers of this organization shall be President, Vice President, Secretary, and Treasurer.
2. Candidates for office shall be nominated at the April meeting.
3. Officers shall be elected annually at the May meeting for one-year terms.
4. Election process shall be by ballot. Absentee ballots will be available from the Secretary or his/her designee one week prior to the election. All absentee ballots must be completely filled out and signed by the absentee voter, and must be submitted to the Secretary or his/her designee prior to the election.
5. Terms of office for the President, Vice-President, and Secretary shall start July 1 and end the following June 30".
6. A vacancy occurring in any office shall be filled for the unexpired term by appointment by the President, with a vote of approval by the remaining members of the executive board. In the case that a vacancy occurs in the office of President, the Vice-President will become President until the term expires.
7. Officers and committee chairpersons may be removed by majority vote of the executive board under certain circumstances:
a. By resignation
b. For conduct deemed unsuitable by the majority of the executive board
c. For failure to attend at least of 75% of the meetings during the school year
d. Misappropriation of funds

ARTICLE VI: DUTIES OF OFFICERS
1. The President shall preside at all public meetings of the Booster Club and meetings of the executive board. The President shall coordinate the work of the officers and committees, to ensure that the goals of the organization are promoted. The President shall serve as the official spokesperson for the organization and shall act as the liaison between the Booster Club and the school. The President (or his/her designee), along with the Treasurer, is responsible for signing all Booster Club checks. The President shall prepare the agenda for all meetings.

2. The Vice-President shall assume the President’s responsibilities in his/her absence, and shall assist the Executive Board as required.

3. The Secretary shall record the minutes of all meetings, maintain all correspondence, assist the President in the preparation of meeting agendas, and perform other such duties as may be delegated to the office.

4. The Treasurer shall receive all monies of the Booster Club, shall keep an accurate record of receipts and expenditures, and present a financial statement at Booster Club meetings and at other times when requested. The Treasurer shall submit the books and annual reports to an audit by June 15 of each year. The books shall be examined annually by an auditor, who shall then sign a statement of that fact at the end of the report. The auditor shall be appointed by the Executive Board for the following fiscal year no later than June 30 of each year.

ARTICLE VII: GENERAL MEETING
1. Executive Board meetings of the Booster Club shall be held monthly during each school year, unless additional meetings are called by the Executive Board.

ARTICLE VIII: BOARD OF DIRECTORS
1. The Board of Directors shall consist of nine voting members, consisting of the four (4) officers, four (4) at-large members of the Booster Club, and the Principal.

2. Four members of the Board of Directors shall be representatives of the community, and four shall be staff representatives.

3. The four At-Large members of the Board of Directors shall be elected for one-year terms by vote of the general membership in attendance at the first meeting of the school year.

4. Members of the Board of Directors who are unable to attend meetings shall be allowed proxy votes. This will be handled through the office of Secretary and must be signed by the person submitting the proxy vote.

ARTICLE IX: STANDING AND SPECIAL
COMMITTEES
1. Standing committees may be created by the Board of Directors as is deemed necessary to gather information, to make recommendations, and to carry on the work of the organization.

2. The power to form special committees and appoint their members is delegated to the President with the approval of the Executive Board. Since a special committee is created and appointed for a specific purpose, the committee is automatically dissolved when its work is done and its final
report is received.

3. Duties and job descriptions for special and standing committees shall be provided in writing by the President and the Executive Board for each committee as needed.

4. The Chairperson of each committee shall present a suggested plan of work to the Board of Directors as required.

ARTICLE X: FISCAL YEAR
The fiscal year for this organization shall begin July 1st and end June 30th.

ARTICLE XI: AMENDMENTS
1. These bylaws may be amended at a Executive Meeting of the Booster Club by a two-thirds vote of the members present and voting or voting by absentee ballot. This shall be done following the rules outlined in Article V (Officers and Their Election), providing that notice of the proposed amendment was given at the previous meeting.
2. These bylaws shall be reviewed by the Executive Board every three (3) years.